Data rooms
A data room is a secure, shared storage space. You invite people to it, each with their own access rights, and the space remains accessible over time, for uploading, viewing and organizing documents together.
This is different from a transfer: a transfer is one-off, you send files, the recipient downloads them, the link expires. A data room stays open for as long as you want. Multiple people can contribute, and you keep control over who can access what.
When should you use a data room?
Choose a data room when:
- You are working with partners or clients over time (auditors, lawyers, suppliers…)
- You need to centralize documents that multiple people need to access
- You want to track who viewed what and keep a history of changes
- You regularly update files without having to send a new link each time
Real-world examples: acquisition due diligence, sharing documents with your auditors, delivering client deliverables, long-term collaboration with an external partner.
What you can do in a data room
- Upload and organize documents
- Invite multiple people with distinct access levels
- Keep a version history of each file
- Track accesses and downloads (audit)
- Update documents without generating new links
Creating a data room
- Go to Dashboard > Data rooms
- Click on New data room
- Give it a name and an optional description
- Invite members with the appropriate permissions
Storage quota
The storage consumed by files in a data room is charged to the owner's quota, not to that of contributing members. This applies even if it is another member who uploaded the file.
Keep this in mind before inviting external contributors to upload large files to a data room you own.